There are two ways in which you can send emails: Direct or through SMTP server. The fastest way to send
emails is by using the “Direct Sending” option. In this case you do not need to enter your “Outgoing SMTP server”.
This option is only available after first email has been sent, and your IP server settings have been identified. With
this option you bypass your mail server without overloading your ISP. Some servers do not allow this function.
This option is recommended if you find your ISP is too restrictive in their mail delivery option, and if you do not want
to hassle setting up your own SMTP server. However, it is highly recommended to use your ISP's SMTP server for
sending your mailing subscriber campaigns. It will help you relay your email quicker and in a more reliable manner.
Send using the SMTP server:
The second commonly used option is sending using the SMTP server. In most cases MultiEmail loads these settings
automatically. However, if MultiEmail cannot automatically detect these settings, you will need to fill out the
[Send using an SMTP Server] information manually.
Depending if your server requires authentication, you may have to select the [My outgoing server requires authentication]
check box. Contact your ISP to find out. If the authentication is required, select the [Log on using Username] option,
and enter your [Username] and [Password]. If you need help finding the name of your SMTP mail server, contact your
Internet Service Provider (ISP), or your system administrator.
Some ISP’s require that you use their email address in order to use their outgoing mail server. In [Your Email Address]
field, enter your email address to ensure message delivery. [Your Name/Company] field is optional, but is a good visual
representation of your company.
Incoming mail server POP3:
In most cases MultiEmail loads these settings automatically. However, if MultiEmail cannot automatically detect those settings,
you will need to enter the “Incoming mail server POP3” information manually.
- Username information is required, in order to access your POP3 mail account.
- Password information is required, in order to access your POP3 mail account.
Validate email while sending emails:
MultiEmail will verify if an email address still exists. It is not 100% accurate; however it can reduce the incidence of
“returned emails” by 80%.
Remove failed addresses from the database:
All email addresses considered “non existent” will be permanently deleted from the database.
Sending Delay:
You can use this feature when you are sending large amounts of emails through SMTP server, and the server becomes
overloaded. You can set the delay length, and how many emails to send before pausing.
Create log files for your email campaign:
For those who put high price on valuable statistics about your campaign, this feature is for them. All data available about
your campaign will be stored in a text format. One point of caution: each email sent adds 1KB of data to your log file. To
use this option just select the [Create Log files for your campaign] check box.
Timer settings for incoming mail:
Schedule automatic receive: MultiEmail will perform an automatic “Send/Receive” function. From the drop down list box,
you can select or enter the time interval in minutes, i.e, after how long the automatic “Send/Receive” function should be
activated. The default interval is 5 minutes.
NOTE: This feature is only necessary when using MultiEmail response handling features like: Subscribe/Unsubscribe.
The other functionalities you can incorporate while configuring your e-mail-settings are:
Request a return receipt from all recipients
If you want to know whether your recipient has received the e-mail message, use this option. You will receive a confirmation
e-mail that your message has been received.
Login (Optional)
Some Outgoing SMTP servers require authentication (username and password) so you may need to ask your ISP for the
authentication information as well as the name of their SMTP Server.
Send using DNS lookup
This option is recommended if you find your ISP is too restrictive in their mail delivery option, and if you do not want to hassle
setting up your own SMTP server. However, it is highly recommended to use your ISP's SMTP server for sending your mailing
subscriber campaigns. It will help you relay your emails quicker and in a more reliable manner.
The Signature is a few lines of text that can be added to the end of each email being sent. The signature can contain text,
web addresses, or anything else that might seem important. To use this option press [Insert/Signature] on the Message
editor window. This text is stored and reusable, until you decide to remove it.
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